Your clients tell you things they may never have told anyone else. Their diagnoses, their medications, their test results, their history with food and with their bodies. Often their GP has shared it with you too. That level of trust comes with serious legal obligations, and a generic privacy policy does not handle health information properly.

This Privacy Policy template was drafted by an Australian lawyer for dietitians. It is built around the Privacy Act 1988 (Cth), the Australian Privacy Principles and the extra protections that apply to health information. It covers what dietitians actually deal with: information from GPs and referrers, children and their parents, AI tools, overseas software and the tracking tools on your website. It tells your clients exactly how their information is handled, in plain English, so they can trust you with it.

• Any dietitian with a website, online booking system or online presence
• A dietitian who collects health histories, test results or referral information from GPs
• A dietitian who sees children and collects information from parents or carers
• A dietitian using AI note takers, transcription tools or practice software that may store data overseas
• Anyone who wants their privacy obligations around health information handled correctly

• What personal information you collect and why
• What health information you collect and why
• How you collect it, including from GPs and referring practitioners
• How you use that information
• Who you share it with and when
• Children and representatives
• Storage, security and how long records are kept
• Overseas disclosure
• Use of artificial intelligence
• Your website, cookies and tracking tools
• Marketing, reviews and testimonials, with health information never used for marketing
• Your client’s rights to access and correct their information
• How you handle complaints, including the OAIC
• Contact details for privacy enquiries
• Changes to the policy
• A plain English instruction page, plus detailed notes and prompts to help you tailor the template for your practice

This Privacy Policy template is available to purchase and download through the Her Legal Edge portal. Once you complete your purchase you will receive access via your Kajabi account. Download it somewhere safe. This template has been drafted by an Australian lawyer and is intended for use by Australian based dietitians. It is a general purpose template and does not constitute legal advice specific to your circumstances. Purchasing this template does not create a lawyer client relationship with Her Legal Edge. For specific privacy compliance advice, book a consultation.